Privacy Policy

Last Updated: September 9, 2026

This Privacy Policy describes how DEA ("we", "us", or "our") collects, uses, stores, and shares information when you use the DEA Meeting mobile application (package name: com.dea.meeting.dea_meeting) ("the App").

By using the App, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with this policy, please do not use the App.

1. Information We Collect

We collect the following types of information:

Category	Data	Purpose
Account information	Name, username, email address, phone number, organization/department, role	To create and manage your account and identify you within meetings
Authentication data	Login credentials (passwords are stored in encrypted/hashed form)	To securely authenticate you
Meeting data	Meeting schedules, invitations, attendance confirmations, participant lists, documents, agendas, and minutes you access or submit	To provide the App's meeting management features
Device data	Device push notification token (e.g., Firebase Cloud Messaging token), device type	To deliver meeting notifications to your device
Usage and log data	App activity, timestamps, IP address, and error logs	To maintain security, diagnose problems, and improve the App

We do not collect precise location data, contacts, photos, or financial information.

2. How We Use Your Information

We use the information we collect to:

Provide, operate, and maintain the App;
Create and manage user accounts;
Display meeting schedules, documents, and participant information;
Send push notifications about meetings, invitations, and updates;
Ensure the security of the App and prevent unauthorized access;
Diagnose technical issues and improve the App's functionality;
Comply with legal obligations.

We do not use your personal data for advertising, marketing, or profiling, and we do not sell your personal data to any third party.

3. How We Share Your Information

We share your information only in the following limited circumstances:

Within your organization: Your name, role, and attendance status may be visible to other authorized users of the App (e.g., meeting organizers and participants).
Service providers: We use Google Firebase (Firebase Cloud Messaging) to deliver push notifications. Firebase may process your device token in accordance with Google's Firebase Privacy Policy.
Legal requirements: We may disclose information if required to do so by law or in response to valid requests by public authorities.

We do not share your personal data with any other third parties.

4. Data Security

We implement reasonable technical and organizational security measures to protect your personal data, including:

Encrypted (hashed) storage of passwords;
Secure transmission of data over HTTPS;
Access controls limiting data access to authorized personnel only.

However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

5. Data Retention

We retain your personal data for as long as your account is active or as needed to provide the App's services. Meeting records may be retained by your organization for record-keeping purposes. When data is no longer needed, it is securely deleted.

6. Data Deletion and Your Rights

You have the right to:

Request access to the personal data we hold about you;
Request correction of inaccurate or incomplete data;
Request deletion of your account and associated personal data;
Disable push notifications at any time through your device settings.

To exercise any of these rights, please contact us using the details in the "Contact Us" section below. We will respond to your request within a reasonable timeframe.

7. Children's Privacy

The App is intended for use by authorized members and staff of the organization and is not directed at children under the age of 13. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us and we will delete it promptly.

8. Third-Party Services

The App uses the following third-party service:

Google Firebase (Firebase Cloud Messaging) — used to deliver push notifications. See the Firebase Privacy and Security documentation for details on how Google processes data.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised "Last Updated" date. We encourage you to review this Privacy Policy periodically. Continued use of the App after changes constitutes acceptance of the updated policy.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

Organization: SEM Navy
Email: semnavy70@gmail.com
Phone: +85587284872